This is available for Item Bank Managers and Author with Extended Access
Item banks allow institutions to organize and control their assessment content in a centralized way. This article explains how to create and configure a new bank, manage access via Access Groups, and edit or delete banks.
Before you start
All Planners who are member of the Access Group have access to add the Item Bank content to tests, and manually sharing content with the Planner is no longer required.
Are you clear on what level the Item banks should be created (Course, Course Cluster, Subject Area, School, Faculty, other?). Do you have a clear naming convention you will follow?
Note that there is currently a limitation of 200 Item banks per tenant.
Create a new Item Bank
- Go to the Author module.
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Click + Create new bank, located at the bottom of the list.
- In the Manage Bank Properties tab, fill out:
- Bank Name: This is what is displayed in the pulldown menu
- Prefix: This is the name displayed in the main menu
- Color: This is the Item Bank icon color
- Access Group: This defines who will have access to the Item Bank. All Authors within the selected Access Group will get access to all content in the Item bank. Additionally, Planners will get access to preview all the content as they can add it to Tests.
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Click Done, and the Item Bank is created.
View, edit and delete an Item Bank
(1) Your Item Bank prefix will now be visible in the upper menu. This lets you know which Item bank you are working out of.
(2) See how many have access to the Item bank directly from the header, or click into it to get an overview of all the users with access to the Item bank content.
(3) Change the settings of the Item bank. This reopens the Manage bank view:
Manage bank view
From here, you can change your original settings such as Bank name, Access Group, and prefix.
The Access tab (1) displays the individuals from your Access Group that have access to the Item Bank content.
The Delete bank tab (2) gives you the option to delete the Item Bank. This will delete the bank and its settings. Content will be moved to ‘All content’ trash, but cannot be restored to an item bank. Deleting the bank can not be undone.
Manage members
Item bank access is controlled by Access Group membership. To give access to someone, they must be added to the linked Access Group. The Item Bank Manager role does not grant access to this, but if you also have the Access Group Admin role you can manage the membership from the Access Group Management Interface.
After you've gone through the process of creating an Item Bank, you can learn how to move content into Item Banks.