This is available for Planners.

In Inspera, a Planner can manage explanations by requesting them on behalf of a candidate and tracking their status. The Explanations overview workspace in Marking 2.0 gives a Planner a central place to do this, which was previously only available in Monitor.

This article explains the Explanations overview workspace and shows you how to request explanations from it.

In the workspace panel you will find two workspaces that give you both an overview of the explanations, and the possibility to administrate the explanations if this is activated on the test.

• Explanations overview (only available for the Planner)
• Explanations (available to both the Planner and the Grader)

Understanding explanations 

In Inspera, there is a distinction between administrated explanations and non-administrated explanations. The functionality for explanations are available to everyone, but administrated explanations is an additional feature where the Planner can administrate the process by requesting explanations on behalf of candidates, see the status of the explanations, and send explanations to the candidates. Administration of explanations is set up in the test settings. 

With Marking 2.0, Planners can do administration of explanation directly in the marking tool, and not only in the Monitor module.

The Explanations overview workspace

The workspace provides an overview of the candidates with the status of the explanations. You can also edit columns and create your own lists. 

• The workspace consists of four tabs that let you sort the candidates by:

  • All candidates: Overview of all the candidates with explanation status.
  • Explanation requested: Overview of candidates who have requested an explanations and explanations status (this is not relevant for test without administrated explanations).
  • Ready: Overview of candidates where the explanation is ready to be sent.
  • Sent: Overview of candidates where the explanation has been sent.  

  You can also create your own tabs by clicking the + button.

• Each list consists of these default columns:

  • ID: Candidate ID, or name if the test is non-anonymous.
  • Committee: Name of the committee, if the test is committee-based.
  • Explanation request:  An overview of which candidates has requested an explanation or not.
    • Not set: This will appear on all candidates when the test is not set up to use administered explanations.
    • Requested and Not requested: Separates the candidates who have requested for an explanation from those who have not.
  • Explanation status: Displays the status of the explanations. Not started, Draft, Ready and Sent.
  • Grades: This is the grade(s) set by each grader. If there are multiple Graders that have set a grade in private marking, all Grades will be shown here.
  • Final grade: Final grade is shown here. Before the Graders have confirmed the final marking, this column will be empty. It is worth noting that explanation cannot be sent to the candidate until final grade is available.
  • Marking deadline: If a marking deadline has been set at the test level or at the candidate level, this will stand here.  

  You can also add more columns, and remove existing columns by clicking on the Edit columns button.

Request explanations from this workspace

For more information see the seperate guide for Planner. 

If administration of explanations is enabled on the test, you can request explanations in this workspace by:

1. Right-click on the candidate.
2. Click on the three dots on the far right of the candidate.
3. Here you can request an explanation on behalf of the candidate by clicking on Request explanation.

4. If the explanation is marked as ready, you can click View and edit to send the explanation.