Candidate types

A candidate is student information in the context of an assessment. A student can be a candidate on several tests, but a candidate can only belong to one test.

If you have an integration with FS, PCG, Ladok or others, student information will be transferred and candidates are assigned to the test automatically. This article will not cover this kind of student information and candidates.

Inspera Assessment has three different candidate types to choose from:

• One-time users
• CSV Import (SSO)
• Permanent users

These candidate types are added by administering candidates in the test:

Click Add and select the candidate type you want to use:

If you want to add candidates to a test by using self-signup, please go to the article: Assign learners by test code.

One-time users

This option lets you assign one-time users to a test. One-time users are independent, which means that one, one-time user is created per candidate per test. If a candidate has more than one one-time user, they cannot be combined. The candidate must log in with the username and password that belong to each one-time user.

The one-time user, including username and password, is generated by Inspera Assessment. The usernames and passwords are available in the test after the test is activated. 

When a candidate logs in as a one-time user, the associated test will be available in the Dashboard. After the test is completed, candidates can find the test by logging back into Inspera Assessment, using their one-time username and password and clicking Archive. If there are demo tests available, the candidate also has access to these.  

How to create one-time users

One-time users can be assigned to the test in three different ways:

1. Add new (preselected),
2. Auto-generate candidates
3. Import from file (.csv).

All of these ways start at the same place by administering the candidates in the test.

Selecting One-time users gives you three options:

• Add new (preselected) - this lets you add candidates one by one
  • Give the candidate an ID and add extra time if applicable
• Auto-generate candidates - this lets you choose the number of candidates that will be auto generated.
  • Edit candidate ID and add extra time if applicable
• Import from file (.csv)
  • Import a file you have prepared. The csv file requires two columns only:
    Candidate ID, extra time

You can name your one-time users according to your preferences, or you can choose to leave the Inspera-generated ID as it is. Candidate ID is a text string, and you can use letters, numbers, symbols or a combination.

SSO candidates (CSV Import)

To add candidates specifically for SSO users, choose CSV import (SSO).

Select authentication type (some customers have several SSO setups) and choose file to upload. The required format is three columns: Candidate ID, SSO user ID, extra time

Optional: You can also add location information in this import, by adding up to two more columns making the total five columns:

Candidate ID, SSO user ID, extra time, Building name, Room name

If you only want to assign room, the column for building must still be there, but leave it empty. Room and building information will be available in the candidate list in Monitor, just add the columns as they are not visible by default. 

Permanent users

Permanent users are users that can be added as candidates on more than one test. By using permanent users, candidates can use the same username and password to access all their tests. 

These users are created by uploading a csv file:

Permanent users will be stored in the system and when the users are imported, they can be added as candidates on several tests. Users only need to be uploaded once, and they can easily be added to new tests from the list of permanent users.

When importing candidates to a test by using permanent users, you can also create lists with the permanent users. In this way, you can easily add groups of candidates based on the created lists. Lists can also be shared with other users.