In this article will tell you how to use InsperaScan 2.0 on a PC to scan sketches for uploading to Inspera Assessment.

Recommended workflow for InsperaScan 2.0

Please make sure Invigilators or other on-site staff follows the recommended workflow here:

•  InsperaScan - Checklist and information for invigilators

Its possible to scan a whole stack of sketches. These will automatically be added to the correct question and candidate in Inspera Assessment. When possible, we recommend scanning the sketches from each candidate separately and mark the cover sheet when the scanning is complete for that candidate.

Step 1 - Choose Application

The first step is to choose which application you want to work with. This is another way of saying, ‘which
sheet, or form, do you wish to work with?’

The standard answer sheet "Inspera Assessment" is selected by default, so no action is required at this point. However, when the there is more than one application, the desired one can be chosen by clicking the dropdown menu with the applications list in the top left of the screen. The application which you have chosen will be displayed on the very top line of the screen.

InsperaScan will remember which application you have chosen, even if you exit from it. 

Step 2 - Create a Session

1. Create a session by pressing "New Session".

2. Give the session a name. 

The Application number and name and Session directory as well as the file name information is now displayed on the top line of the screen, and data headers of an empty grid appear.

Step 3 - Scan the sheets

1. Select the scanner you want to use (if you have done this before, go to point 2). 

The first time you scan, you will need to tell InsperaScan the name of the scanner you want to use (even if you only have one scanner). To do this, you need to press on the menu Scanner -> Search and a list of scanner drivers installed on your computer will be displayed.

2. Press "Scan" button to start scanning. 

Some scanners will show an intermediate window or "User interface" that may vary from each scanner model. In this case you need to make sure that the following settings are set:

• Colour 24 bits
• 200 dpi

As sheets are fed through the scanner, a new line or row of date is shown on the screen:

If you have more batches to scan,  press the "Resume" button on the scanner progress window, until all the sheets are scanned. 

To add more sheets to previous sessions, you can select a previously created session from the drop-down menu to the left of the "New" button. 

Show images

If you want to show the image corresponding to each row, click Form Image -> View Form, and positioning the cursor in the desired row. 

Delete a given row

You may also delete a given row by selecting it and pressing "Delete Selected". You can select more than one row by pressing the control key and selecting another row and then delete all the selected ones by clicking "Delete Selected" once. 

If you want to recover the deleted records you can press "Undo" to revert the deletion.

For saving the changes, press "Save". 

Step 4 - Review Errors

Sometimes some errors may arise. In order to review the errors detected in the sheets you have just scanned, you need to go to the main menu, and select Edit -> Review Errors Now. 

In the example below, the question code has more than one mark in columns 4 and 5. In a case like this, an asterisk (*) is entered instead of a digit.

To solve this, enter the right digit in each of the columns shown as an error and press the "OK" at the top of the central columns to move on to the next error, or the software will say that there are no more errors to review. 

If important data hast not been captured for a form, for some reason, such as the Candidate ID number, then double clicking on the cell on the left hand side of the screen, where you would expect the data to be, will reveal the image of the form on the right hand side of the screen. A central column will appear where you can make manual corrections.

Step 5 - Finish Session

1. Export the image clips for each of the scanned answer sheets to the defined export folder. 

  You can choose the folder where you want the clips exported by choosing File -> Paths.

2. Press button "Finish session". 

A folder named after the Session name will be created in the export folder and all clips will be stored on that folder using the question Code ("Skissenummer") as the name of the clip.

If there are any asterisk in the Question Code, the corresponding images will get a pound sign (#) in the positions where there is an asterisk (*) in the code.

If you modify the name of the Question Code during the Review Errors process, the name of the corresponding file will be modified accordingly. 

Handle unprocessed images

When processing images from a folder, all images correctly processed are moved to a folder called "Processed".

Images that do not comply with InsperaScan requirements (incomplete, skewed, etc.), are not suitable for processing and they are kept in the original folder and their information is not captured. 

After processing is finished, a message will inform about the number of images correctly processed and the number of images unprocessed.

If there are any images unprocessed, you can press the button "Unprocessed" and a window similar to the one below will show you the list of unprocessed images for the current folder (displayed to the right of the window). 

In this window you can manually enter the question codes for every image in its corresponding column (SkisseNummer). 

When pressing "Finish session", the images will be renamed and exported to the same export folder where the rest of the images that have been exported.