Available for Planner and Chief Invigilator.

Adding extra time to candidates provides flexibility to accommodate individual needs due to incidents or planned accommodations. This functionality allows Planners and Chief Invigilators to manage extra time for individual candidates and candidate groups. 

This article explains types of extra time, how it is counted, its impact on group tests, outlines limitations, and details instructions for adding or managing extra time.

Understanding extra time

Extra time is measured in minutes. For example, if a candidate will have 2 hours of extra time, you add it as 120 minutes. For tests with a longer duration, such as home exams, extra time can be significantly longer (e.g., two days, or 48 hours, is 2880 minutes).

• Incident extra time: This type of extra time can be added after the test has been activated. It is primarily used if certain incidents occur during the test, such as network issues, computer problems, or other situations where a candidate requires immediate additional time.
• Planned extra time: This type of extra time can be given at any time, including before the test is activated. It is typically used for pre-approved accommodations.

Extra time is counted from the test end time. For example, if the test end time is 13:00 and the candidate has 30 minutes extra time, the end time for that candidate will be 13:30. For candidates with individual deadlines (Individual End Times), the extra time is counted from their individual deadline and not the standard test end time.

Extra time for group submissions

Extra time can be added to an entire group, and it will then automatically apply to all candidates who are members of that group. If a candidate has planned extra time added before their group is created, that extra time will also be applied to the group they join.

Instructions on how to add or manage extra time

1. In Monitor, select the candidate(s) you want to add extra time to.
2. Go to the menu on the bottom of the page, and select either Planned extra time or Incident extra time.

3. Once you click it, three options will appear: 

   

   • Add extra time: Enter the number of minutes you want to add. If extra time is already given to the candidate, the number of minutes you enter will be added to the original extra time.
   • Subtract time: If too much extra time has been added, enter the number of minutes you want to subtract to correct the total extra time.

   • Set time: Set the total number of extra minutes the candidate should receive. If extra time is already given to the candidate, this will override the original value.

     Important note for "Add extra time" and "Set time": If you set the timer to 0, it may cause issues for the candidate's submission. Instead, enter 1 minute, and allow the timer to automatically go to 0 where the candidate's test will be submitted.

4. Select one of the three options and enter the number of minutes, and click Update.

A confirmation message will appear at the top of the window, and an event will be added to the log, indicating the extra time has been applied. The extra time will also be visible in the Extra time or Incident extra time column in the candidate list.

Known limitations

Planned extra time cannot be added directly in Inspera Assessment for tests that are connected to an external system. In such cases, you should use Incident extra time instead, or set the planned extra time within the external system.