Introduction
Administrators can create and add new subjects in Inspera Originality via the Add Units menu. Subjects can be added individually by entering the details manually or in bulk by uploading an Excel file containing the required subject data.
1. Add Subjects Manually
Navigate to Add Units > Subjects > Manual Subject Upload
To add a new subject manually, administrators are required to provide the necessary information and then click the Confirm button to complete the process.
The required information for each subject includes:
- Subject Name
- Institution
- Department
- Subject Summary
- Subject ID
- Subject Type
- Status
2. Add Subjects in Bulk
Navigate to Add Units > Subjects > Bulk Subject Upload
To add multiple new subjects in bulk, administrators must upload a single Excel file containing the necessary information for all subjects. A downloadable template for the Excel file is available in the user interface to simplify the process.
The required information for each subject includes:
- Subject Name
- Subject ID
- Subject Type
- Educator (The educator/s for the subject, represented by their IDs)
- Subject Summary
Once the Excel file is uploaded the administrator must select the corresponding institution and department for the new subjects. Lastly, they can review and manage all new subject entries for possible issues before finalizing the bulk registration.
2.1 Correct Excel File Population
Before proceeding with the bulk upload of subjects, it is essential to confirm whether the Educator Bulk Upload has already been completed, as this determines whether educators can be assigned to subjects during the bulk upload process.
If the Subject Bulk Upload precedes the Educator Bulk Upload, ensure to leave the Educator column in the provided Excel template file empty.
If the Subject Bulk Upload occurs after the Educator Bulk Upload, educators can be assigned to subjects directly during the creation process in one of two ways.
Via Excel File
Populate the Educator column in the provided template with the appropriate Educator IDs for each subject. You can assign multiple educators to a single subject by separating the Educator IDs with commas.
Via the interface after upload
Alternatively, educators can be assigned to subjects later in the process using the interface available in the Data Management & Registration phase.